Exhibiting Opportunities and Schedules

Exhibiting is an excellent opportunity to market your company’s products in greater depth and conduct quality, one-on-one discussions with industry representatives (see the list of 2007 attendee and exhibitor companies enclosed).

Exhibit Information and Schedules

There will be 51 exhibit spaces (subject to change) for technology product and service providers this year. Space is limited and, as in the past, demand will be high.

The exhibit area and surrounding foyers and meeting space will be focus locations for networking during continental breakfasts, lunches, and receptions. The exhibit booths will be open during these social functions for a total of 11.25 hours over two and one-half days (see exhibit schedule below). Exhibit hours have not been scheduled during the educational sessions to allow exhibitors the opportunity to participate in the Conference and continue networking with attendees.

Exhibitor Move-In

Sunday, November 16, 2008 from 11:00 AM to 3:00 PM
Exhibitors must have their booths fully assembled and set up no later than 3:00 PM.

Exhibitor Move-Out

Tuesday, November 18, 2008, from 1:30 PM to 4:00 PM

Exhibit Fees, Terms and Conditions

The booth rental fee is $5,000 per 10’ x 10’ booth. Booth configurations such as 10’ x 20’ or larger may be achieved by combining 10 foot booths to make up the specific booth size required. Full booth payment should accompany the completed front and back Booth Request Form (see pages 7 and 8) and be returned to the address listed on the Form promptly, but no later than August 22, 2008. Please also fax a copy of the completed Booth Request Form to NMHC (202/775-0112) as backup. Signing up for a booth early will allow your company to take advantage of the advance promotional opportunities. Credit card payments will not be accepted. If your company’s accounting department requires an invoice prior to submitting payment, please contact Jennifer Angebranndt at jangebranndt@nmhc.org or 202/974-2318. Membership in NMHC is not required to exhibit. Following receipt of the Booth Request Form at the NMHC office, a confirmation of receipt will be e-mailed to your company contact listed on the Form. Provided booth space is still available, a booth location/ number(s) will be assigned approximately in early September. Should payment not be received with your booth application in accordance with the terms listed, exhibit management has the right to not assign, or reassign the booth space to another company, whichever may be the case. If the application is received after all space has been sold, the payment will be returned, refunded or held for a mutually agreed upon time in case of a waitlist situation.

Booth Assignments

Fully paid booths will be assigned in early September based on the following, in order of priority: (1) booth size requirements; (2) number of years company/division has exhibited; (3) company membership level in NMHC; (4) conference sponsorship; (5) date the Booth Request Form is received; and (6) proximity of competitive firms. Booth assignments are dependent upon receipt of the Booth Request Form, receipt of payment, and booth availability. If your booth choices are not open at the time of assignment, we will assign the next best space for exposure to attendee traffic and as close to the type of request first made. NMHC will begin mailing booth confirmations with Services Manuals in early September. Company names and assigned booth numbers will be listed online at www.nmhc.org and www.multihousing.com.

If you are not satisfied with your booth assignment, it is possible to put your company on a waiting list for an open booth. When/if a space becomes available, we will call you to discuss the open space. You may choose to take the open space, remain on the waiting list, or keep the original booth assigned.

Booth Rental Includes:

• Basic booth set-up – pipe and drape forming 3ft. high side rails and 8ft. high backdrop
• Booth identification sign with company name and booth number
• Booth and aisle carpeting, and aisle carpet cleaning (Exhibit Hall is carpeted)
• Security service (scheduled 24 hours each day starting on Sunday evening)
• Complimentary Conference registration for three (3) company personnel with one paid 10’x10’ booth (inside the maximum of 6 attendees). More complimentary conference registrations will be provided based on larger sized booths (see the conference registration terms when registering for badges online).
• Free Technology Conference registrant mailing lists (automatically sent to exhibitors in Excel spreadsheet format once the lists have been sufficiently populated, approximately a month prior to the meeting)
• Complimentary hi-speed wireless Internet access
• Exhibitor recognition listing with booth number on NMHC and Multihousing.com web sites
• Exhibitor recognition listing in the Conference materials
• Complimentary food/beverages daily in and near the exhibit area
• Exhibitor Services Manual (mailed to confirmed exhibitors and posted on NMHC and Multihousing.com web sites in early September)

Following booth assignments starting in September, an Exhibitor Services Manual will be forwarded to your company.

2008 Technology Conference Official Decorator and Service Contractor

Freeman Companies
Attn: Exhibitor Services
841 Joseph E. Lowery Blvd., NW
Atlanta, GA 30318
Phone: 404/253-6400
Fax: 404/898-0415
E-mail: FreemanAtlantaES@freemanco.com

The exhibitor services discount ordering deadline is Friday, October 31, 2008. Exhibits where freight has been received at the site, but the company has not initiated set-up by 2:00 PM on Sunday, November 16, will be automatically set up by the Official Decorator and Service Contractor and labor billed to the exhibitor. If an exhibitor without freight does not check in with the Freeman Companies Foreman or Jennifer Angebranndt of NMHC by 3:00 PM on Sunday, they will be considered a “No-Show” and Show Management has the option to rent the space or convert it to a lounge area.

Exhibitor Pre-Registration (Badges)

All exhibitors are required to pre-register online for a badge in order to obtain admission into the Exhibit Hall. Signing up for exhibit booth space does not automatically preregister your company’s exhibiting personnel. Exhibitors with one paid 10’x10’ booth receive three (3) complimentary registrations to the Conference and up to three (3) additional registrations may be purchased (inside maximum of 6 attendees). Unless your company has multiple memberships with NMHC, please do not bring/register more than six (6) people from a single firm if you have one 10’x10’ booth. More complimentary conference registrations will be provided based on larger sized booths (see the conference registration terms when registering for badges online). Badges for set-up (Sunday, prior to 3:00 PM) and dismantle (Tuesday, after 1:30 PM) crews are not required, so long as these individuals are not attending the Conference.

Dismantle Schedule

No exhibit dismantling or removal may begin until official exhibit hours have ended on Tuesday at 1:30 PM, unless otherwise instructed by show management. A fine will be imposed on any exhibitor who dismantles prior to 1:30 PM.

Shipping

Your Exhibitor Services Manual will include shipping instructions. All exhibitors are encouraged to pre-ship all freight to the drayage contractor's warehouse in advance to avoid delays in set-up resulting from backups at the hotel’s loading dock.

Insurance

Each exhibitor with a company booth that requires hired labor for installation/dismantling, or hires a third-party company which hires labor to install/dismantle the booth, is responsible for submitting a general liability certificate of insurance to NMHC and/or Freeman Companies no later than Friday, October 3, 2008. The certificate should list NMHC and Freeman as “additional insured” parties. For those exhibitors not requiring labor to set up their booth, a certificate of insurance will not be required.

Exhibit Questions?

Please contact Jennifer Angebranndt, Director of Meetings, Marketing and Exhibits, at 202/974-2318 or jangebranndt@nmhc.org.

Exhibitor Documents

• Full Exhibitor Prospectus
• Exhibit Hall
• Exhibit Booth Request Form and Exhibit Guidelines
• 2007 Attendee List