Exhibiting Opportunities and Schedules

Exhibit Information and Schedules

Exhibit space is limited.

The exhibit area and surrounding foyers and meeting space will be focus locations for networking during lunches and receptions. Exhibit hours have not been scheduled during the educational sessions to allow exhibitors the opportunity to participate in the Conference and continue networking with attendees.

Exhibitor Move-In

Sunday, November 8, 2009, from 9:00 AM to 3:00 PM
Exhibitors must have their booths fully assembled and set up no later than 3:00 PM.

Exhibitor Move-Out

Tuesday, November 10, 2009, from 1:30 PM to 4:00 PM

Exhibit Fees, Terms and Conditions

The booth rental fee is $5,000 per 10' x 10' booth and includes three (3) “full” registrations that allow entrance into the education sessions. The approximate value is $600 per badge x 3 = $1,800. Full booth payment should accompany the completed Booth Request Form (see pages 7 and 8) and be returned to the address listed on the Form. Signing up for a booth early will allow your company to take advantage of the advance promotional opportunities. Credit card payments will be accepted. If your company’s accounting department requires an invoice prior to submitting payment, please contact NMHC. Membership in NMHC is not required to exhibit.

Following receipt of the Booth Request Form at the NMHC office, a confirmation of receipt will be e-mailed to your company contact listed on the Form.

Booth Assignments

Fully paid booths will be assigned starting June 1, 2009, based on the following, in order of priority: (1) number of years company/ division has exhibited; (2) conference sponsorship; (3) company membership level in NMHC; and (4) date the Booth Request Form is received. NOTE: Please check your booth location assignment for conflict with competitors. If your booth location needs to be changed, contact NMHC immediately. Proximity to competitors is each supplier’s responsibility. Booth assignments are dependent upon receipt of the Booth Request Form, receipt of payment, and booth availability. One exhibit point is assigned to each company that exhibits annually at the Technology Conference & Exhibition, regardless of the number of booths purchased. Past exhibit points will be forfeited for any company that does not exhibit consecutively from year to year. Additionally, if a member, an exhibitor’s NMHC Membership dues must be fully paid prior to booth assignment. If your booth choices are not open at the time of assignment, we will assign the next best space for exposure to attendee traffic and as close to the type of request first made.

Booth Rental Includes:

• Basic booth set-up – pipe and drape forming 3 ft. high side rails and 8 ft. high backdrop
• Booth identification sign with company name and booth number
• Booth and aisle carpeting, and aisle carpet cleaning (Exhibit Hall is carpeted)
• Security service (scheduled 24 hours each day starting on Sunday evening)
• Complimentary “Full” Conference registration for three (3) company personnel with one paid 10' x 10' booth (inside the maximum of 6 attendees). More complimentary Conference registrations will be provided based on larger-sized booths (see the Conference registration terms when registering for badges online).
• Potential exposure to over 650+ targeted executive-level, decision-making attendees at the Conference
• Free Technology Conference registrant mailing lists (upon request, sent to exhibitors once the lists have been sufficiently populated, approximately a month prior to the meeting, contact NMHC)
• Complimentary high-speed wireless Internet access
• Exhibitor recognition listing with booth number on NMHC and Multihousing.com web sites
• Exhibitor recognition listing in the Conference materials
• Exhibitor Services Manual (mailed to confirmed exhibitors and posted on NMHC and Multihousing.com web sites in early September)

2009 NMHC Apartment Technology Conference & Exposition Official Decorator and Service Contractor:

Brede Exposition Services
Attn: Customer Services Department
2501 East Magnolia St.
Phoenix, AZ 85034
602/275-5900 • 602/275-0584 fax
E-mail: csarizona@brede.com

Exhibitor Services Manual

The Exhibitor Services Manual will be mailed and posted online in September.

The exhibitor services discount ordering deadline is Friday, October 30, 2009. Exhibits where freight has been received at the site, but the company has not initiated set-up by 2:00 PM on Sunday, November 8, will be automatically set up by the Official Decorator and Service Contractor and labor billed to the exhibitor. If an exhibitor without freight does not check in with the Brede Foreman or NMHC Show Management by 3:00 PM on Sunday, they will be considered a “No-Show” and Show Management has the option to rent the space or convert it to a lounge area.

Exhibitor Pre-Registration (Badges)

All exhibitors are required to pre-register online for a badge in order to obtain admission into the Exhibit Hall. Signing up for exhibit booth space does not automatically pre-register your company’s exhibiting personnel. Exhibitors with one paid 10' x 10' booth receive three (3) “full” registrations to the Conference and up to three (3) additional registrations may be purchased (inside maximum of 6 attendees). Full registration has an approximate value worth $1,800 and includes entrance into the Conference education sessions (except the owner & manager roundtables), exhibit area, cyber café, and partaking of food/beverage functions and networking opportunities throughout the Conference facility. See the Conference registration terms when registering for badges online. Badges for set-up (Sunday, prior to 3:00 PM) and dismantle (Tuesday, after 1:30 PM) crews are not required, so long as these individuals are not attending the Conference.

Dismantle Schedule

No exhibit dismantling or removal may begin until official exhibit hours have ended on Tuesday at 1:00 PM, unless otherwise instructed by show management. Any exhibitor who dismantles prior to 1:30 PM will not be allowed to exhibit in future NMHC meetings.

Shipping

Your Exhibitor Services Manual will include shipping instructions. All exhibitors are encouraged to pre-ship all freight to the drayage contractor’s warehouse in advance to avoid delays in set-up resulting from backups at the hotel’s loading dock.

Insurance

Each exhibitor with a company booth that requires hired labor for installation/dismantling, or hires a third-party company which hires labor to install/dismantle the booth, is responsible for submitting a general liability certificate of insurance to NMHC and/or Brede Exposition Services no later than Friday, October 2, 2009. The certificate should list NMHC and Brede as “additional insured” parties. For those exhibitors not requiring labor to set up their booth, a certificate of insurance will not be required. Arizona is a right-to-work state, meaning exhibitors may carry their materials into the exhibit area.

Exhibit Questions?

Please contact Julie Stalknecht, Vice President, at 202/974- 2363 or jstalknecht@nmhc.org or Jennifer Angebranndt, Director, at 202/974-2318 or jangebranndt@nmhc.org.

Exhibitor Documents

• Full Exhibitor Prospectus
• Exhibit Hall
• Exhibit Booth Request Form and Exhibit Guidelines
• 2008 Attendee List